How to Apply & Dates

From Nomination to Arrival – A Guide for Exchange & YAP Students

Following are the steps to be taken for exchange and YAP students to study at Kyoto Sangyo University (KSU). More specific details will be provided at each stage in the process.

Step 1. Receive approval from your home university

Students should consult with their home university to confirm their eligibility to apply to Kyoto Sangyo University (KSU).

Step 2. Be nominated by your home university

The student’s home university must submit a nomination to KSU on your behalf.

Nomination Deadlines

March 31 for September (Fall) admission
September 30 for April (Spring) admission

Exchange Student Nomination Form

Step 3. Apply for Admission

KSU will send application instructions to students who have been successfully nominated.

Application Periods

April 1–30 for September (Fall) admission
October 1–31 for April (Spring) admission

Important Notes

Applications are not accepted outside these periods.
Only students nominated by their home university may apply.

Required Application Documents

Application for Admission (link emailed to nominated students)
Japanese Language Proficiency Questionnaire (link emailed to applicants)
Academic transcript in Japanese or English
Applicant’s photograph (JPEG/JPG) Please see here for photo requirements.
Passport copy (photo and bio page only)
Application for Certificate of Eligibility (COE) & Language of Instruction Declaration
- Recommended monthly budget:
  - On-campus: 100,000 yen/month
  - Off-campus: 150,000 yen/month
Certificate of Enrolment (YAP students only)
Designated Certificate of Health
- Due end of June for September (Fall) admission
- Due end of January for April (Spring) admission

Submit all application documents in one zip file by email to: cip-ml@star.kyoto-su.ac.jp

Step 4. Application Processing

May/September: The Center for International Programs reviews all submitted documents.
June/December: Official approval of admission.
KSU submits COE applications to Japanese Immigration.
Late July/January: COE typically issued.
August/February: KSU emails COE and Letters of Acceptance.

Step 5. Apply for a Student Visa

Once you receive your COE and Letter of Acceptance, apply for a student visa at your local Japanese Embassy or Consulate. Requirements vary by location.

Step 6. Submit Arrival & Insurance Details

About one month before admission, KSU will request your arrival information and proof of insurance. All students must bring travel or student insurance from their home country.

Step 7. Arrive at KSU

The nearest major airport is Kansai International Airport (KIX) in Osaka. If arriving at another international airport, allow one extra day to travel to Kyoto before the I-House admission date.

Specific dates will be notified to students according to their semester of admission.

Semester Schedule

Spring Semester

Arrival: Beginning of April
Orientation/Registration: Early April
Classes Begin: Early April
Classes End: Late July
Examination Period: Until end of July

Fall Semester

Arrival: Mid-September
Orientation/Registration: Late September
Classes Begin: Late September
Classes End: Late January
Examination Period: Until early February

Notes

Admission may be withdrawn or postponed due to unforeseen circumstances.
Entry conditions to Japan depend on current immigration policies.

Transcripts

Exchange & YAP students receive one free transcript after completing their study at KSU:

Early March for students finishing in the Autumn semester
Early September for students finishing in the Spring semester

Transcripts are emailed to students and can also be emailed to home universities upon request. Transcripts and grades cannot be issued early.

Additional hard-copy transcripts must be requested in person before leaving KSU and paid for in Japanese yen cash. Additional hard copies cannot be issued after departure.